Learn How Billing and Subscriptions Work

Expensify organizes billing around three core concepts: your workspace plan, your subscription, and your organization’s Expensify Card usage. Together, these determine the features available to your organization and the pricing you qualify for.

What is a workspace plan?

A workspace plan determines the features available to your organization.

Expensify offers two workspace plans:

• Collect: Designed for small teams that need expense management and reimbursements.
• Control: Designed for growing organizations that need advanced approvals, accounting integrations, and spend management.

To learn which plan is right for your organization, see Compare the Collect and Control Plans.

What is a subscription?

A subscription determines how your workspace is billed.

Depending on your workspace plan, you may have an Annual subscription or a Pay-per-use subscription. Your subscription affects your billing rate and may determine whether you qualify for reduced pricing.

To learn more, see How Subscriptions Work.

How the Expensify Card can reduce your bill

For Control Workspaces on an Annual subscription, your organization’s Expensify Card usage can reduce the amount you pay for Expensify by up to 50%.

Using the Expensify Card also earns up to 2% cash back on all USD transactions, which can optionally be applied to your Expensify bill to reduce it even further.

To learn more, see How the Expensify Card Discount Works.

How your monthly bill is calculated

Your monthly Expensify bill is calculated based on:

• Your workspace plan
• Your subscription type
• The number of billable members
• Whether your organization qualifies for reduced pricing through the Expensify Card

To learn more, see How Your Plan and Subscription Determine Your Bill.

Who pays the monthly bill

Each Workspace has an owner, sometimes called the billing owner, who is responsible for the monthly bill.

Workspace owners can add and update payment cards, view billing receipts, and manage workspace plan and subscription settings.

To learn more, see Learn About Billing Permissions.