Understand Expensify Pricing
Understand Expensify Pricing
Expensify pricing depends on your Workspace plan, subscription type, billing currency, and, for some subscriptions, qualifying Expensify Card usage. This article lists the current subscription rates and pricing rules.
For an explanation of how subscription charges are calculated, see How Your Plan and Subscription Determine Your Bill.
Find your subscription price
Select your billing currency to view the subscription prices.
Select your billing currency:
| Workspace plan | Subscription | Standard price | With Expensify Card* |
|---|---|---|---|
| Collect | Pay-per-use | $5 per unique member/month | — |
| Control | Annual | $18 per member included in your subscription size/month, plus $36 per active member above your subscription size/month | As low as $9 per member included in your subscription size/month |
| Control | Pay-per-use | $36 per active member/month | — |
How Annual subscription pricing works
An Annual subscription is a 12-month commitment to a subscription size that you choose when you start the subscription.
Each month, you’re billed for every member included in your subscription size, regardless of activity. If the number of active members exceeds your subscription size, each additional active member is billed at the Pay-per-use rate.
During your subscription term:
- You can increase your subscription size at any time.
- You can’t decrease your subscription size until your subscription renews.
For more information about managing an Annual subscription, see Manage Annual Subscription Settings.
How the Expensify Card discount works
Control Workspaces with an Annual subscription can receive up to a 50% discount on their subscription pricing based on Expensify Card usage.
Your discount is calculated each billing month based on the percentage of qualifying USD spend that is incurred on the Expensify Card. As your Expensify Card usage increases, your discount increases proportionally, up to a maximum of 50%.
With the full discount, subscription prices are reduced by 50%. For example, on USD billing, the price for members included in your subscription size is reduced from $18 to $9 per member/month, and the price for active members above your subscription size is reduced from $36 to $18 per member/month.
Only approved USD spend incurred on the Expensify Card during the billing month counts toward the discount calculation.
Understand legacy Collect pricing
The current Collect pricing applies only if your organization’s first workspace was created on or after April 1, 2025.
If your organization’s first Workspace was created before April 1, 2025, your Workspace remains on legacy Collect pricing.
Legacy Collect pricing is:
| Subscription | Price (USD) |
|---|---|
| Annual | $5 per active member/month |
| Pay-per-use | $10 per active member/month |
Legacy Collect subscriptions use active members for billing instead of unique members.
To learn about the difference between active members and unique members, see Learn About Billing Terms and Definitions.
FAQ
Does every customer qualify for the current Collect price?
No. The current Collect price applies only if your organization’s first Workspace was created on or after April 1, 2025.
Are localized prices converted from USD?
No. Expensify uses fixed regional pricing rather than converting prices based on daily exchange rates.
Are taxes included in the prices shown?
No. Applicable taxes are calculated separately based on your billing location and tax status.
